- Free Version: Available for teams of up to 10
- Pricing: Premium plan $24/month (with a free 30-day trial period)
- Platforms supported: Available on mobile app (iOS and Android) or a web-based software
SafetyCulture (iAuditor)
Why use SafetyCulture?
Well-renowned and respected by various organizations and award-giving bodies, SafetyCulture is a top workflow automation software that helps large enterprises and small start-ups innovate different aspects of their operations. With its comprehensive mobile-first features, companies can replace tedious manual processes through digitization and automation, including delegating roles, scheduling jobs, and monitoring tasks. By empowering teams to meet higher standards, businesses can optimize their day-to-day activities, achieve operational excellence, and satisfy their clients’ needs.
Features:
- Facilitate efficient task completion by automating workflows, such as setting urgency and priority levels, scheduling tasks, specifying the steps, and notifying the right personnel for the job.
- Standardize processes across sites and departments by replacing existing paper-based documents with customizable digital templates, making these accessible even when employees are offline.
- Ensure compliance by generating reports with media documentation and creating a historical record of inspections, incidents, and resolutions.
- Proactively address issues and acquire insights for future improvement by analyzing information gathered in real time.
- Gain a more comprehensive view of the processes by seamlessly sharing information across different systems and platforms through robust integrations.
Why use Nintex Automation Cloud?
This comprehensive process platform is one of the best workflow automation software, evidenced by its numerous awards. Designed to streamline paper-based methods and fully automate processes, it empowers businesses to collaborate more efficiently to optimize their operations. On top of those features, Nintex Automation Cloud offers a simple design interface that is accessible to any user.
Features:
- Process Identification and Management
- Forms Automation and Document Generation
- RPA (Repetitive Process Automation)
- Free Version: None
- Pricing: Starts at $25,000 per year (with a 30-day free trial)
- Platforms supported: Web, On-premise, iOS, Android
Why use Kissflow?
Trusted by well-known brands across the globe, this cloud-based and low-code workflow automation platform helps users design and manage their processes for increased efficiency. Kissflow is favored not just because of its features but also due to its intuitive interface, customizability, and simplicity.
Features:
- Low to No-Code Customization
- Tailor-made Forms
- Intuitive Reporting and Analytics
- Free Version: None
- Pricing: Starts at $1,500 per month (demo and free trial available upon registration)
- Platforms supported: Web, iOS, Android
Why use ProcessMaker?
Many workflow automation platforms need technical expertise to customize it to their required processes. ProcessMaker is one of the few low-code digital solutions that utilize Artificial Intelligence to optimize business processes. Because this is incredibly easy to use, the workforce can innovate and unlock their full potential.
Features:
- Intelligent Automation with BPA, IDP, and Decision Engine
- Intelligent Document Processing (IDP)
- Actionable Insights
- Free Version: None
- Pricing: Starts at $1,475 per month (free trial and demo available upon registration)
- Platforms supported: Web, iOS, Android
Why use Zapier?
One of the most popular enterprise workflow automation software solutions today, Zapier allows organizations to automate workflows by connecting their current system with various applications. In fact, this platform has the most robust integration capability today. With this digital solution, teams can collaborate fully and not worry about the usual data security problems.
Features:
- Intuitive Drag-and-Drop Editor
- Customizable (Step-by-Step) Workflow
- Zapier Learn (Self-Paced Courses and Learning Paths)
- Free Version: Yes. This is good for individuals working on up to 100 tasks per month.
- Pricing: Starts at $19.99 per month, billed annually (with a 14-day free trial)
- Platforms supported: Web
Why use Integrify?
Highly recommended by top review sites, Integrify is another workflow management platform that helps companies streamline their business processes. On top of its low code and rapid deployment, this digital solution provides tools that enable companies to enforce workflow consistency, create unlimited reports for compliance, and collaborate for increased efficiency.
Features:
- Adaptive and Flexible Process Builder
- Smart and Responsive Form Designer
- Open API and AWS Integrations
- Free Version: None
- Pricing: Starts at $875 per month (with a 14-day free trial)
- Platforms supported: Web, On-premise, iOS, Android
Why use Quickbase?
Projects across industries are efficiently accomplished and completed in time with this workflow automation software. Powered by AI, Quickbase has some of the most robust digitization and automation capabilities that do not require extensive coding knowledge. Most importantly, organizations can tailor fit solutions to their needs and still deploy them quickly.
Features:
- Workflow and Process Management
- Resource Allocation
- Policies and Procedures Administration
- Free Version: None
- Pricing: Starts at $35 per user per month, billed annually (with a 30-day free trial)
- Platforms supported: Web, iOS, Android
What is Workflow Automation Software?
Workflow automation software is a digital platform that streamlines and automates the various processes within an organization. It aims to enhance efficiency, reduce manual intervention, and ensure that work progresses seamlessly from one stage to the next. Large conglomerates, medium-sized enterprises, and even small start-ups across industries can benefit from integrating this software solution into their current system as it optimizes administrative and operational tasks, ensuring excellence in all facets of the organization.
Importance
Teams perform at their highest level when the company provides their needs at work and when they get support from the leaders. Business workflow automation software is one requisite that may not seem necessary for many but will prove to be an asset for any organization for the following reasons:
- Increases Efficiency – One key aspect of successful operations is consistency. By standardizing processes through automation, companies can reduce manual errors like miscalculations and typos, streamline repetitive tasks, and accelerate the completion of said tasks.
- Improves Visibility – With features like real-time monitoring, department heads and managers gain insights into task progress, identify bottlenecks, and calculate performance metrics instantly. All these help resolve problems quicker and make changes in areas of improvement faster.
- Enhances Collaboration – Having a centralized platform for task management and communication allows the management and frontline workers to fully collaborate on activities. When everyone participates in all facets of the operation because of streamlined information sharing, the process improves.
Three Rivers Ambulance Authority has benefited from leveraging technology to boost its services for the Fort Wayne, Indiana community. Despite their tough, round-the-clock duty, they can focus on the most crucial aspect of their job thanks to the best workflow automation software solution.
Key Features
There are numerous platforms aimed at automating workflows to increase operational efficiency. Some choose general project management digital solutions or business process management software, while others go for applications specific to their industry. Whichever you decide on, make sure it has the following essentials:
- Document Management
- Template Creation and Library
- Task Automation
- Conditional Logic
- Version Control
- User Roles and Permissions
- Process Design and Modeling
- Automated Reporting
- Analytics
- Notifications and Alerts
- Collaboration Tools
- Integration (Machine Learning, AI, and with Other Systems)
- Mobile Accessibility with Offline Capabilities
Choosing the Right Workflow Automation Software
Any of the options listed above will benefit companies looking to optimize their processes and reach their operational excellence goals. Before making your final selection, look at the workflow automation software comparison below and see which suits your needs best.
| Workflow Automation Software | Free Version | Paid Plan | Mobile App |
| SafetyCulture | Yes | $24/user/month* | Yes |
| Nintex Automation Cloud | No | $25,000/yr | Yes |
| Kissflow | No | $1,500/mo | Yes |
| ProcessMaker | No | $1,475/mo | Yes |
| Zapier | Yes | $19.99/mo * | No |
| Integrify | No | $875/mo | Yes |
| Quickbase | No | $35/user/mo * | Yes |
* billed annually
