- Free Version: Available for teams of up to 10.
- Pricing: Premium plan $24/month (with free 30-day trial period).
- Platforms supported: Available on mobile app (iOS and Android) or a web-based software.
SafetyCulture (iAuditor)
Why use SafetyCulture?
SafetyCulture is a maintenance management software that businesses can use to reduce downtime of business operations caused by functional failures. As a maintenance app, SafetyCulture helps you stay on top of things, reduce repair costs, improve the efficiency of maintenance operations, and enhance the safety in your organization.
Features:
- Get ahead of issues by proactively performing simple, efficient, and quick preventive maintenance checks.
- Track maintenance activities through the Analytics dashboard. Monitor failed items, issues, inspection frequency, and performance across multiple sites.
- Schedule preventive maintenance to avoid missing critical inspections. Send automated notifications to all involved people via an internal alerts feature.
- Request unscheduled maintenance as you see fit through an internal communication tool called Heads Up or directly assign them to relevant people.
- Monitor individual work orders and ensure that critical tasks are completed on time.
- Track item inventory using existing inventory templates to reduce errors in supply stocks.
- Manage assets efficiently to avoid malfunctioning equipment from affecting business operations.
- Assign corrective actions to team members by providing context, notes, photo, and video evidence. You can also set up how critical the issues are by categorizing according to the level of priority.
- Create comprehensive maintenance reports that you can share with your team members via Web link or PDF file.
- Automatically save and organize all reports in secure cloud storage.
- Download and customize maintenance templates and checklists for free.
Why use Tofino?
Tofino is a single integrated cloud solution that delivers Computerized Maintenance Management System (CMMS) capabilities. Tofino enables businesses to easily deploy preventive maintenance with real-time maintenance, repair, and operations (MRO) inventory and procurement visibility.
Features:
- Automated Maintenance Scheduling
- Enterprise Asset Management (EAM)
- Corrective Work Orders
- Smart Procurement Capabilities
- Inventory Management
- Equipment Management
- Job Management
- Activity Dashboard
- Alerts and Notifications
- Free Version: Not available.
- Pricing: Details not available.
- Platforms supported: iOS, Android, & Web.
Why use ManagerPlus?
ManagerPlus is a powerful and intuitive solution that enables organizations from wide-ranging industries to efficiently manage their maintenance activities. It is fully customizable and can be modified to function according to a business’ needs. ManagerPlus also offers automated alerts that notify relevant people ahead of time when schedules, inspections, or supply restocks are due.
Features:
- Asset Management
- Facility Management
- Work Order Management
- Preventive Maintenance
- Maintenance Planning
- Vendor Portal
- Inventory Management
- Invoice Management
- Inspections
- Free Version: Not Available.
- Pricing: Lighting Plus starts at $85/month, Lightning Experience starts at $125/month (7 day free trial available).
- Platforms supported: iOS, Android, Windows, & Web.
Why use ManWinWin?
ManWinWin is an easy-to-use maintenance management software that allows businesses to effectively perform their maintenance solutions. It is flexible and can be used to track, repair, and manage all types of assets in various industries. ManWinWin also enhances the importance of being inclusive by operating in different languages.
Features:
- Asset Management
- Work Order Capabilities
- Maintenance Requests
- Purchasing Orders
- Industrial & Infrastructures Maintenance
- Buildings & Facilities Maintenance
- Fleet Maintenance
- Overall Activity Dashboard
- Materials and Costs Filing
- Free Version: Available.
- Pricing: The Express plan allows 100 assets per user, Professional plan starts at €34/month, Start plan is a one-time payment of €599 for a lifetime license. (Free trial available)
- Platforms supported: iOS, Android, Windows, & Web
Why use Synchroteam?
Synchroteam is a cloud-based management system that is ideal for different types of maintenance such as preventive, corrective, inspection, and breakdowns. It can be used in wide variety of industry and is perfect for real-time mobile employees like technicians, inspectors, or service-oriented employees.
Features:
- Maintenance Scheduling
- Work Order Management
- Workforce Management
- Predictive Maintenance
- Customer Portal
- Equipment Tracking
- Alerts & Notifications
- Activity Dashboard
- Centralized Data Location
- Free Version: Not available.
- Pricing: Plan starts at $24/month (14-day free trial available).
- Platforms supported: iOS, Android, & Web.
Why use Asset Infinity?
Asset Infinity is a cloud-based software that equips businesses to efficiently manage their equipment tracking activities. It is easily customizable and helps enhance asset life by simplifying the workflow of maintenance activities and setting priority for critical tasks. Asset Infinity also keeps all the recorded data in one centralized location.
Features:
- Maintenance Scheduling
- Work Order Management
- Preventive Maintenance
- Assets & Item Requisitions
- Vendor Tracking & Management
- Inventory Management
- Facility Management
- Utility Tracking
- IT & RFID Asset Tracking
- Free Version: Not available.
- Pricing: Standard plan starts at $130/month (14-day free trial available).
- Platforms supported: iOS, Android, & Web.
Why use SHEQSY?
SHEQSY by SafetyCulture is a digital safety platform that employers can use as a maintenance solution for their lone workers. Aside from leveraging easy-to-use dashboards, SHEQSY is accessible and works on mobile devices. It can also seamlessly integrate with other existing tools used by your team.
Features:
- Work Order Management
- Incident Reporting
- Inspection Management
- Task Management
- Automated Duress Alerts
- Customizable Forms
- Real-time Location and Countdown Timer
- Compliance Management
- Free Version: Available.
- Pricing: Premium plan starts at $6.95/month (30 days free trial available).
- Platforms supported: iOS, Android, & Web
Why use Odoo?
Odoo is a fully-integrated software that businesses can use for various purposes, one of them being a provider of maintenance solutions. With Odoo, users can efficiently perform their maintenance activities while capitalizing on flexible capabilities that can be customized according to a business’ needs.
Features:
- Maintenance Scheduling
- Maintenance Requests
- Maintenance Management (Predictive, Preventive, & Corrective)
- Equipment Maintenance
- Dashboard & Statistics
- Work Order Management
- Repair Orders
- Inventory Management
- Quality Alerts
- Free Version: Available.
- Pricing: $6/month for basic access (15-days free trial available).
- Platforms supported: iOS, Android, Windows, & Web.
Why use Maxpanda?
Maxpanda is a highly-customizable CMMS software that improves the process of creating, managing, and reporting maintenance routines for businesses. It offers easy cost tracking and seamless communication for teams while enhancing user experience by leveraging intuitive interfaces.
Features:
- Maintenance Management
- Building & Asset Maintenance
- Work Order Management
- Asset Lifecycle Management
- Asset Tracking
- Preventive Maintenance
- CMMS Role Management
- Inventory Management
- Multi-use Dashboard
- Free Version: Not available.
- Pricing: Starter plan starts at $99/month (7-day free trial available).
- Platforms supported: iOS, Android, Windows, & Web.
Why use MicroMain?
MicroMain is a cloud-based maintenance management system that enables businesses to streamline their regular maintenance operations. With easy-to-use tools, MicroMain is ideal for a wide range of industries that continuously monitor their facilities and equipment to ensure asset and business longevity.
Features:
- Enterprise Asset Management
- Parts & Inventory Management
- Preventive & Predictive Maintenance
- Work Order Management
- Equipment Downtime Reporting
- Workforce Tracking & Management
- Maintenance History Reporting
- QR Code & Barcode Enabled
- Multi-Language Support
- Free Version: Not available.
- Pricing: Admin license starts at $89/month (14-days free trial available).
- Platforms supported: iOS, Android, Windows, & Web.
What is a Maintenance App?
A maintenance app is a tool that enables businesses to manage their maintenance activities by planning, analyzing, monitoring, and documenting all the tasks involved in sustaining an organization. It helps ensure business longevity by increasing the visibility of the maintenance routines performed within an organization. With the use of a maintenance app, you can maximize your assets, resources, capitals, and productivity time.
How Does a Maintenance App Help my Business?
Routine maintenance might sound simple, but it becomes harder to consistently perform as the work becomes more complex. Details might be missed and some inspections and tasks may be skipped outright if they’re deemed too bothersome to complete. A maintenance app or app maintenance can place controls to prevent non-compliance with organizational and regulatory standards, and help your company perform at peak level.
Simply put, a maintenance app helps you oversee your company better. An effective maintenance app should:
- grant easy access to data relevant to the maintenance and operation of your company;
- make inspections, assessments, and evaluations faster, more efficient, and more reliable; and
- be flexible enough to integrate seamlessly into your workflow and ultimately improve it.
Top Features
Maintenance app, also known as maintenance software or maintenance management software, is used by wide-ranging businesses from various industries. Although its functionality and importance can differ per organization, what are the top features that a maintenance app should have?
According to consolidated items from several sources, maintenance apps should ideally have the following capabilities:
- Maintenance work checklists
- Scheduling capability
- Maintenance request portal
- Preventive/proactive maintenance
- Work order capability
- Inventory tracking
- Asset management
- Vendor/customer portal
- Reports and analytics
- Mobile access
Top Use Cases for a Maintenance App
Maintenance app helps you achieve an efficient and effective maintenance operations for your facilities, assets, equipment, and inventory by proactively scheduling necessary inspections and implementing corrective actions. Below are the top use cases for maintenance app in your business:
Work Order
Work orders are authorized requests for maintenance, repair, or other types of work assigned by a supervisor, manager, or client, to a person or group with the appropriate skillset. They outline the details of the work being requested such as quality and quantity, due date, persons assigned, and additional notes.
How a maintenance work order app can help
- A good maintenance app can help you create customizable work order templates to fit your business needs.
- You can easily check the status of work orders on your phone or tablet. No need to carry paper documents around.
- You can also follow up and assign additional tasks to relevant staff through the app if necessary.
- No more data re-entry. Completed forms can be generated into reports of varying formats instantly. You can also use them as receiving copies for customers.
- Your data is saved in the cloud. No more worries about missing or destroyed paper documents.
- It lets your clients confirm their work orders through electronic signatures. No need to print out work order forms.
Vehicle Maintenance
Vehicle maintenance is an essential process for companies that make use of freight transport either as a service or to deliver their products. This also applies to taxi, car-service, and other car rental companies that use vehicles as their main income generator. Keeping vehicles in good condition through proper maintenance boosts productivity by maximizing the time vehicles spend on the road and minimizing the risk of downtime due to mechanical breakdown.
How a maintenance app can help
- Perform paperless vehicle inspections on your mobile device and identify items in need of maintenance, repair, or replacement.
- Schedule and assign vehicle inspections to workers.
- Log your vehicle inspections digitally and upload the data to the cloud. Stacks of paper logs and physical storage will no longer be an issue.
- Take photo evidence of defects, irregularities, and other items of note. Less time spent describing items in writing when you can just show.
- No need to draft emails or print paperwork to show the inspection logs to management. The app can be configured to grant automatic access to management without further hassle.
Building Maintenance
To ensure that a building (commonly residential, but may also be industrial) retains its functionality and structural integrity, regular inspections are done as part of building maintenance routines. A building’s structural foundations and aesthetic assets need to be thoroughly inspected every year or so to ensure not only safety but also the quality of living for its tenants.
How a maintenance app can help
- Take photos of structural damage, failure, and wear and tear to use as evidence on building maintenance reports and condition surveys.
- Customize your building maintenance templates to fit your needs and preferences.
- Indicate priority and assign actions relating to maintenance, repair, or replacement work to appropriate personnel.
- Schedule routine and ad hoc building inspections through the app to notify appropriate personnel. No need to send emails.
- Generate reports instantly to share with clients and colleagues.
- Unlimited cloud-based storage for your inspection and maintenance logs.
Facility Maintenance
Facility Condition Assessments (FCA) are commonly performed as the first step when doing facility maintenance. FCAs differ from regular building maintenance inspections because their primary purpose is to triage areas and aspects of the facility in need of greater repair or maintenance work, whereas building maintenance inspections provide more of a general overview of its status.
How an application for maintenance can help
- Take photos of facilities as evidence of their status and annotate as needed.
- Easily customize and update your FCA templates according to your current assets.
- Write notes and provide details on what needs repairing, maintaining, or replacing.
- Indicate priority levels for tasks and assign them to the appropriate personnel.
- Unlimited cloud-based storage to save your FCA reports. Grant automatic access to concerned personnel and/or clients.
Server Maintenance
A computer server hosts a vast network of clients, making routine upkeep important to ensure that it can handle the workload, achieve optimal performance, and prevent unwanted downtimes. IT professionals typically do server maintenance checks on a daily, weekly, or monthly basis based on necessity.
How a maintenance app can help
- Customize checklists according to your server configuration and ensure that no minor or critical checks are missed.
- Ensure compliance with routine checks by setting checklist items to “mandatory” where inspections can’t be marked as completed unless all items have been confirmed.
- Provide notes summarizing the inspection and include comments and suggestions as you see fit.
- Grant automatic report access to your supervisor or next staff on duty through the app to keep them in the loop.
- Use your digital checklist as documentation for certain certifications.
Customer Success Story
Discover how Infravision—a leading provider of versatile powerline stringing systems for aerial construction, uses SafetyCulture to carry out their maintenance operations regularly. SafetyCulture’s Issues feature in particular, enabled workers to increase operation visibility by quickly flagging any incidents, hazards, or equipment malfunction as soon as they happen.
“We’re able to ensure that we have a real direct link with our frontline workers and our customers, and it’s a two-way street. It’s about empowering our frontline workers to be able to notify us of anything that’s happening out there in the field or in the factory.”
– Paul Crawford, Director of Operations
Below are ready-to-use maintenance-related checklists you might find useful:
